DS-3300 Setup Guide

Olympus DS3300 Setup Guide

Introduction

This Guide will walk you through some basic instructions on how to setup your new Olympus DS3300 to work with Scribe.

This guide covers the following steps:

For more complete instructions and customizations please consult the manual provided with the DS3300 and the online help provided with the Olympus Pro Player software.

Setup Olympus Pro 4 Software

Select "Options" from the Tools menu and then click the "General" tab, and check the boxes seen below.

Then Click the Email/FTP Tab.

NOTE: To configure the "Corporate or Workgroup" option, Administrative Access may be necessary, as the "to" email address can only be configured in this software version by ensuring that the DSS Player pro software can access the Outlook address book (see your network administrator for more information).

To Setup Internet Email

A screen like below will pop-up

Click the Add button to add a new profile.  This screen appears.  Enter your profile name and click the OK button.

Then enter your mail settings in the screen below:

NOTE: You may need to speak with your network or email administrator to get the proper email settings.  There are also advanced settings for email that you can use by clicking on the "More Settings" Button.

When you are finished, click "OK" to save the profile you just created.

You’ll be returned to the options screen.  Make sure the profile you just entered is selected from the drop down and then click "OK".

To Setup Work Group/Corporate or Use Microsoft Outlook to send files

First, enter olympus@scribe.com in your Outlook address book. this is necessary to enable the program to select this email address during a later step in email setup. If you are on a Network, you may need to have your Network Administrator grant the DSS Player Pro program access to your Outlook address book to complete setup. See your Network Administrator for assistance.

Setup the Author ID on DS3300

In the User ID field put your Scribe ID followed by the letter “Z” and then your Scribe pin number.  For example if your ID is 4059 and your pin is 1234, enter the following:  4059Z1234 as shown in the screen below:

Once you have entered your information click the Save button.  Then click the "Transfer All" button to transfer the ID number to the recorder.  Alternatively you can click just the ID you want to transfer and click the transfer button on the bottom.

A success screen will appear:

Your recorder is now ready to use with Scribe.

Note:  For those of you using your recorder with multiple groups on Scribe you’ll need to enter multiple Job IDs as follows:  Follow the same procedure as before but enter your author id instead to include a “G” followed by your group id at the end.  For example if your id is 4059, pin is 1234 and the first group you use is 245 then enter your author ID as 4059Z1234G245 . Repeat the procedure for as many groups as you belong to and then transfer the IDs to your recorder using the instructions above.

To Send a File:

There are a variety of ways to send files to Scribe.  Each method is described below:

Method 1 – Using the Olympus Pro Player Software

Using the Pro Player Software files can automatically be sent to Scribe each time you download them to the software as follows:

Note: If you have multiple Groups that you do dictations for with Scribe you’ll want to setup separate folders for each group.  Then when setting up the auto email make sure you add your group information in the subject line as follows: If your user id is 4059 and your pin is 1234 and the first group you send to is 245 then you’ll put the following string in the subject line – 4059Z1234G245 .

You’ll repeat the process for as many groups as you have.

Method 2 – Drap and drop (or attach) files  into an email for sending to Scribe

To use your own email client to send the files simply follow these instructions:

Setting Priority Levels

You can choose the priority level for your dictation either on the Olympus DS3300 or from the Olympus Pro Player software before you send the dictations.  Note: If you have Auto-Send enabled you’ll need to make sure that priority is set on the DS3300.

To set the priority on the DS3300 you simply press and hold the “custom” button on the recorder.  When you do, a triangle a symbol with exclamation point will appear in the display to the left of the dictation number.  This indicates “high priority”.  To turn it off simply press and hold the custom button again.  See page 35 in the user manual for more information.

Files marked “High Priority” will be set to “4hr turnaround”.  Normal will be set to “48 hr turnaround”.

You may assign other priorities to the device and use them to send other turnaround times. This is done through the Download, Create and Send Job Data menu.  Once a priority is set on the DS3300, it will stay until changed through the software.

Scribe will interpret priorities set on the device as follows:

.